Attendance

The regular meeting of the Board of Directors of the Triview Metropolitan District was called and held as shown above in accordance with the applicable statutes of the State of Colorado.  The following Directors, having confirmed their continued qualification to serve on the Board were in attendance:

Steve Stephenson
Julie Glenn
Joe Belzer
Martha Gurnick

Absent:

Joe Martin  (Excused)

Also present were Larry D. Bishop, Sr., District Manager, Triview Metropolitan District, Chuck Ritter, Nolte Engineering, Dale Hill, District Administrator, Triview Metropolitan District, Kevin Burnett, Red Oak Consulting, Rick Blevins, Jackson Creek and Elizabeth Hacker, OCN.

Call to Order

Director Steve Stephenson noted that a quorum of the Board was present and that the Directors had confirmed their continuing qualification to serve, and therefore called the regular meeting of the Board of Directors of the Triview Metropolitan District to order at approximately 4:00 pm.

Notice and Posting

Mr. Bishop stated that the meeting has been properly noticed and posted.

Commercial Impact Fees

Mr. Bishop introduced Mr. Burnett to the Board for his presentation of Commercial Impact Fees for Triview Metropolitan District.

Mr. Burnett gave the presentation and a question and answer session followed.

Mr. Bishop informed the Board that he would present a recommendation for Commercial Impact Fees for adoption by Triview at the February Board Meeting.

Approval of Administrative Resolution for Year 2007

Mr. Bishop discussed a number of administrative matters with the Board, which are generally addressed at the Board’s first meeting of the year, in accordance with Colorado laws.

The Board determined to elect the officers of the Board as follows:

              President, Steve Stephenson
Vice President, Joe Belzer
Secretary/Treasurer, Julie Glenn
Assistant Secretary, Joe Martin
Director, Martha Gurnick

The Board then reviewed is existing paper publication designated for publication of legal notices as the Tri-Lakes Tribune; and confirmed its desire to keep the same newspaper publication for legal notices.

Next, the Board, after recognizing its existing 24-hour posting place to be 174 North Washington Street, determined to continue to use the same location as its 24-hour posting place.

The Board reconfirmed its regular meeting notice posting locations, as the locations identified as Gold Creek Park, Kitchener Way Park, Fence on corner of Lyons Tail and Lacuna, King Soopers Posting Board and Town Hall Posting Board.

The Board reviewed its existing polling place as 174 North Washington Street and confirmed its desire to keep the same polling place location.

Additionally, the Board designated Dale I. Hill, of Triview Metropolitan District, to serve as the District’s Designated Election Official; and further designated the offices of Triview Metropolitan District to serve as the District’s official custodian of records, for the purposes of the Colorado Open Records Act.

Mr. Bishop advised the Board that the District’s insurance is handled by the District Administrator and is covered through the SDA Liability and Property Insurance Pool.

Finally, the Board reviewed the proposed form of resolution which memorializes the above determinations in addition to certain other annual administrative actions to be taken by its consultants on the Board’s behalf.  Upon motion by Director Gurnick, second by Director Belzer, the Board unanimously approved the Resolution.

The Board discussed the renewal and approval of its consultants and upon motion, second and unanimous vote the Board approved the renewal of its consultants.

Approval of Minutes

The minutes of the regular meeting of December 13, 2006 were read, and upon motion duly made, seconded and unanimously carried were approved as presented.

Financial Summary

Mrs. Hill presented the financial report for the month of December 2006 as well as the amended 2006 budget.  Mrs. Hill informed the Board of a loan payment in the amount of $117,456.00 to CWRPDA due on February 1, 2007.

Invoices and draw request were presented to the Board.  Upon motion duly made, seconded and carried unanimously invoices, payment of the loan and draw requests were approved for payment.

 Pump Stats

Mr. Bishop presented the pump stats and stated that water accountability was at 82% for the year and found that backwash water was not accounted for.

CIP/Annexation Status

Mr. Bishop informed the Board of the CIP/Annexation status of the District for the month of January 2007.

Discussion then followed concerning the inclusion agreement for Monument Ridge to include the payment for well A-4 tie in.

Mr. Blevins brought the Board up to date on the proposed commercial in Monument Market Place.

Discussion then ensued about Promontory Point and Sanctuary Point development.

Sewer in Baptist Road

Mr. Bishop presented to the Board a draft cost recovery agreement between Promontory and Sanctuary Point.

Big Wave Car Wash

Mr. Bishop informed the Board that a draft proposal for conditions of service to the Big Wave Car Wash was submitted to Mr. Blevins. 

Mr. Blevins stated that proposal was being examined and that he expected that there would be a request for a meeting next week to discuss the proposal.

Joint Meeting BOT and TMD

Mr. Bishop informed the Board that a dinner joint meeting of the Town of Monument Board of Trustees and Triview Metropolitan District Board of Directors is scheduled for 5:00 p.m. January 31st, 2007.

Mr. Bishop informed the Board that the contractor has estimated that the cost for end of contract is within budget; however the Engineering firm is not in agreement with the estimate.

Mr. Ritter, responding to a question, stated that we were 35% complete with the project.

Discussion followed concerning the funding issue with the Equalization Basin and Mr. Bishop brought the Board up to date on the status.

Mr. Bishop informed the Board that the Inclusion Agreement continues to be under negotiation.

Mr. Bishop briefed the Board on 2008 and what it is currently reflected through the budget process.

Mr. Bishop requested approval to purchase the used Vac truck from Donala.

Mr. Bishop informed the Board that he had met with the developer and had instructed the developer to move on installing water and sewer to the property while Baptist Road is still under construction.

Mr. Bishop requested the Board sign the Town of Monument 2006 IGA’s as this was overlooked in 2006.

Mr. Bishop informed the Board that the Palmer Divide Water Group has dissolved.

Mr. Bishop informed the Board that the Pikes Peak Regional Water Authority was organized and had its initial meeting on January 9, 2007.

Mr. Bishop informed the Board on the purpose of the study and the cost of the study and stated that the cost of this study is not in the 2007 budget.

The Board elected to table this item until after the scheduled Executive Session.

Mr. Ritter reported that we have toured Sanctuary Point and identified for Tank Site, Water Treatment Plant Site and Well Sites.

Mr. Ritter reported on discussions with C-DOT concerning the extensions of Triview’s utilities to the west side of I-25 in conjunction with the Baptist Road Interchange.

Discussion ensued over the current sewer pipe that is not sloped correctly and under capacity.

The Attorney was not present.

There were no members of the public present.

Mr. Blevins raised the issue of street signs being too large and sustaining a lot of wind damage.  He requested the specifications be changed to reflect a reduction from nine inch signs to seven inch signs.

Mr. Bishop promised to look into the possibility.

Upon motion duly made, seconded and unanimously carried the Board adjourned into Executive Session under § 24-6-402 (4) (f) Personnel Matters and under § 24-6-402 (4) (e) Determining positions relative to matters that may be subject to negotiations and to instruct negotiators.

After determining that no action was taken in Executive Session and upon motion duly made, seconded and carried unanimously the Board re-convened into public session.

Larry D. Bishop, Sr.
Manager