Attendance

The regular meeting of the Board of Directors of the Triview Metropolitan District was called and held as shown above in accordance with the applicable statutes of the State of Colorado.  The following Directors, having confirmed their continued qualification to serve on the Board were in attendance:

Steve Stephenson
Joe Martin
Robert Eskridge

Absent:

Julie Glenn (Excused)
Joe Belzer (Excused)

Also present were Larry D. Bishop, Sr., District Manager, Triview Metropolitan District, Dale Hill, District Administrator, Triview Metropolitan District, Chuck Ritter, Nolte Engineering, Jason Downie, Susemihl, McDermott and Cowan P.C., Jim Thieme, TMD Accountant, Tom Sistare, Hoelting and Company, Auditor and Jim Kendrick, OCN.

Call to Order

Director Steve Stephenson noted that a quorum of the Board was present and that the Directors had confirmed their continuing qualification to serve, and therefore called the regular meeting of the Board of Directors of the Triview Metropolitan District to order at approximately 4:20 pm.

Notice and Posting

Mr. Bishop stated that the meeting had been properly noticed and posted.

Presentation of the 2006 Audit

Mr. Sistare handed out a summary list and stated that Hoelting has issued an unqualified opinion, as they had done in past years, and that is the highest level of opinion you can get and you have clean financial statements as per usual, records were clean and well organized.  Mr. Sistare then went through the specifics of the audit and informed the Board that a federal audit was also required due to the loan from the Water and Power Authority and that audit also received a clean, unqualified opinion.

Upon motion duly made and seconded and carried unanimously the 2006 Audit was accepted as presented.

Mr. Thieme and Mr. Sistare departed at this time.

Approval of Minutes

Mr. Bishop recommended a change in the draft minutes of June 27, 2007, at the bottom of page 2 deleting the words “from the treatment plant” and adding the words “from Baptist Road.”

Upon motion duly made and seconded and carried unanimously the minutes of the Regular Board Meeting of June 27, 2007 were approved with the recommended change.

Presentation of Financials

Mrs. Hill then presented the financials for May 2007 to the Board and stated that there was a bond payment in May for the 2003 A bonds and over all we are starting to look better.

Mrs. Hill informed the Board that the District had received four residential and two commercial tap fees in July.

Mr. Bishop commented that he was present at last year’s Board meeting prior to taking over as manager and recalled the financials that were being presented at that time as well as the audit presentation, this is a significant increase in Mrs. Hill’s workload and I am very pleased with her progress and how we are coming along with these financials.

Upon motion duly made and seconded and carried unanimously the financials were accepted as presented.

Approval of Bills, Invoices/Vouchers and Draw Requests

Mrs. Hill presented the unusual payments for this month including the re-build of Well A-1, the third quarter Donala payment for wastewater and our contribution to Pikes Peak Regional Water Authority for the Water Infrastructure Planning Study.

Upon motion duly made and seconded and carried unanimously the payment of invoices and vouchers for July was approved.

Approval of Blue Sky Car Wash Service Contract

Mr. Bishop presented the Blue Sky Car Wash service agreement to the Board stating that this is the same contract that was offered to Big Wave Car wash, which was refused.  Discussion then followed focusing on the reclamation of 60 to 70 percent of the water and limiting the Blue Sky Car Wash to two million gallons of water annually and upon motion duly made and seconded and carried unanimously the Blue Sky Car Wash service agreement was approved.

Presentation of Capital Needs through 2016

Mr. Bishop presented the capital needs through 2016 cautioning that the documents are work product; therefore, not subject to the open records act.  Mr. Bishop informed the Board on the costs of renewable water and what the future may hold as far as the possibility of obtaining renewable water and then building infrastructure to get it to Triview.  Mr. Bishop then presented the possibility of placing a ballot question for the November, 2007 election for voter authorization of forty-one million dollars of future debt, stating that the point of the voter authorized debt is that it does not raise property taxes and does not affect the current residents as the debt would only be issued if growth occurs and the debt then would be paid by that new growth through tap and impact fees levied on the new growth.  The board indicated that renewable water should be on the ballot question because it is a valid question, that it is it out in the future and everybody understands the need for it.

Approval of Resolution 07-06 Fines for Water Conservation Violators

Mr. Bishop presented the resolution for levying fines on water conservation violators.  After discussion it was decided to correct the text and table the resolution until the next regularly scheduled meeting.

Approval of Subdivision Improvements Agreement for Promontory Pointe

Mr. Bishop presented the standard Subdivision Improvement Agreement for Promontory Pointe and after discussion and upon motion duly made, seconded and carried unanimously the Subdivision Improvement Agreement for Promontory Pointe was approved.

Meeting Dates and Times

Upon motion duly made, seconded and unanimously carried the meeting date for the regular Board meeting was changed from 4:00 p.m. on the fourth Wednesday of each month to 4:00 p.m. on the fourth Tuesday of each month effective August 2007.

Pump Stats

Mr. Bishop presented the pump stats with an added total depicting the water being used from the Phelan Water Purchase Agreement and that accountability was at 87% and informed the Board that a problem with reporting from the billing system was discovered and that he expects accountability to increase in the near future.

Mr. Bishop updated the Board on the CIP Status; the only change from last month is the plat for the ENT Federal Credit Union was recommended for approval at the July planning commission.

Mr. Bishop informed the Board that phase 2 is under design and that Classic is responsible for installation of the sewer line after the traffic lanes are switched on Baptist Road and up Kingswood Drive.

A brief discussion ensued on the ramifications to homeowners on Kingswood Drive once the sewer line is installed on whether or not they might be required to abandon their septic systems and hook up to the sewer main.  The Board also recommended that the installer be reminded of the 50 foot separation requirement for a sewer main and a water supply.

Mr. Ritter informed the Board that the project is about fifty percent complete from the tie-in point at the Jackson Creek Interceptor to Baptist Road and it’s going well with some problem in the initial phase with bedrock but that has been resolved.   The next phase is to bore under the habitat into the plant and then to get across Baptist Road.

Mr. Ritter stated that we did get the approval from Classic for the future water tank and water treatment plant site and everything is staked.  The plans for the water treatment plant went into the State last Friday with an expected forty-five day review process.

Mr. Bishop provided the Board a copy of the letter sent to Donala and GMS requesting budget information on the current expansion of the WWTF and that he expects to see the budget at the next Ops meeting, scheduled for the second Tuesday of August.

Mr. Bishop informed the Board that at the last Ops meeting we authorized the second belt press for the plant and that the used market would be solicited for the press.  The cost of the press is only about ten percent of the overall cost but any cost savings is appreciated.

Mr. Bishop updated the Board on the IGA meeting that took place on July 17th, 2007 with the Donala, Forest Lakes and Triview Board Presidents and Managers.  Both Mr. Bishop and Mr. Stephenson agree that the meeting was very professional and productive.

Mr. Bishop presented the Discharge Monitoring Report for the month of June stating that the plant is doing very well and that there were no exceedances during the month.

The newspaper indicates that Leather Chaps will open on August 10th, 2007.

Mr. Bishop informed the Board that each of the service plans for these new metro districts indicates that they may enter into an IGA with Triview for management of operations and maintenance.  TMD number 3 has signed the IGA; Classic has indicated that TMD number 4 will also sign, once it is formed.  TMD number 2, Promontory Pointe, has been reluctant to sign stating that since they have other districts to manage it would be less expensive to manage it themselves.

The Board directed Mr. Downie to inform Mr. Susemihl to pursue getting TMD number two to approve the IGA and to bring some input to the next meeting.

TMD number three has not yet paid their management fee.  Once number four has approved the IGA and has signed up then Triview will look at whether it is necessary or not to hire additional staff to manage the new metro districts, in the mean time, either Mrs. Hill or Mr. Bishop will accomplish the tasks outlined in the IGA. 

Mr. Bishop requested the Board to approve a ballot question for the November election to ask the voters to authorize another forty-one million dollars of debt that does not raise taxes and gives us the ability to issue debt if growth occurs to finance the necessary infrastructure and to have the ability to purchase renewable water.

The Board indicated that they desire to have the ability to service that property that lies within the original service plan excluding any current or future inclusions not to restrict the ballot issue to just future growth.

Mr. Bishop informed the Board that the well has been drilled to approximately 1560 feet and produces 400 gallons per minute and that our present decree only permits 300 gallons per minute and that were are waiting for the chemical analyses to come back.

Mr. Bishop informed the Board that the State Health Department had inspected the Wastewater Treatment Facility and that it was a glowing report with no discrepancies noted.

Mr. Bishop publicly praised Mr. Duthie and his operation of the treatment facility.

Mr. Bishop stated that he has been invited to the Chamber of Commerce presentation at the Air Force Academy on August 29th, 2007.

Mr. Ritter had nothing further to report

Mr. Downie had nothing further to report

There was no public present. 

Mr. Bishop raised the issue of meeting with the Town of Monument Board of Trustees jointly on July 30th, 2007.  Since there would not be a quorum of Triview’s Board, Mr. Bishop was directed to pursue a joint meeting in September.

Upon motion duly made, seconded and unanimously carried the Board adjourned into Executive Session under § 24-6-402 (4)(e) C.R.S. “Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators.”

After determining that no action was taken in Executive Session and upon motion duly made, seconded and carried unanimously the Board re-convened into public session.

There being no further business to come before the Board and upon motion duly made, seconded and unanimously carried the meeting was adjourned at approximately 6:20 p.m.

Larry D. Bishop, Sr.
Manager