TRIVIEW METROPOLITAN DISTRICT

Attendance 

The regular meeting of the Board of Directors of the Triview Metropolitan District was called and held as shown above in accordance with the applicable statutes of the State of Colorado.  The following Directors, having confirmed their continued qualification to serve on the Board were in attendance:

Robert Eskridge 

Julie Glenn 

Joe Martin 

Mark Veenendaal 

Robert Fisher 

Also present were Ron Simpson, Acting District Manager, Triview Metropolitan District, Dale Hill, District Administrator, Pete Susemihl, Susemihl, McDermott & Cowan, P.C.; Will Kroger, Nolte Engineering.

Guests:  Byron Glenn; Cathy Green and Jim Kendrick, OCN.

Call to Order & Quorum

President Robert Eskridge noted that a quorum of the Board was present and that the Directors had confirmed their continuing qualification to serve, and therefore called the regular meeting of the Board of Directors of the Triview Metropolitan District to order at 5:01 pm.  

Notice & Posting 

It was noted that the Meeting was properly noticed and posted. 

Approval of Minutes

The minutes of the March 25, 2008 Meetings were considered.  Upon a motion by Joe Martin and a second by Mark Veenendaal, the Minutes were unanimously approved.  

Public Comment 

Administrator’s 

Report 

The President called for any Public Comment to which there was no response and the next Agenda Item was considered.  

Mrs. Hill reported that the loan payment was made which put the Enterprise Fund in a deficit and District Fund is doing fine. Mrs. Hill said both the condensed and expanded forms of the financials were distributed to the Board.

Accounts Payable includes the quarterly payment to Donala for the WWTF. 

There was approximately $13,000 for snowplowing in March.  Truck tires were purchased and the initial payment to the Auditors is included.  She explained how the hydrant meter deposits of $3,000 are returned as a reimbursement once the meter is returned and the user charges paid.  

It was noted by Mr. Veenendaal that the street sweeping was not satisfactory. 

Mrs. Hill will notify the contractor that there were problems with the service. 

The Timberline Electric work on the SCDA was explained. 

Mrs. Hill reminded everyone to vote at Creekside Middle School on May 6th.  The Bond Payments on the 03 and 06 Bonds will be made on May 1st of approximately $1,100,000. All of the funds for WWTF from the Water & Power Authority have been expended.  The Audit needs to be completed for Water & Power a draft of which is expected no later than Thursday.  After which she and the Accountant will review it and submit it to Bond Counsel for review.  It was moved by Joe Martin, seconded by Julie Glenn and unanimously acted upon by the Board to approve the payments.

District Engineer’s Report 

District Attorney’s Report 

District          1

Manager’s 

Report 

2 

                     3

                     4

                     5

6 

7 

8 

Other Business 

Adjournment 

Mr. Koger reported that WTPB was progressing well and the Clear Well will be completed this week and then the water test will be completed next week.  The Control System (SCDA) package is being specified for pricing.

He stated that the WWTF is proceeding with testing for the control basins and the foundation for the UV Disinfection basin is being poured.  In response to Mr. Veenendaal, Mr. Koger said the manufacturer will do on-site training for the system as part of the contract.

Mr. Susemihl reported that on Item 9 the Sanctuary Pointe Inclusion, the

District is waiting for the Petition to be resubmitted.  This Item will be continued until it is finalized.  If there are changes requested, the Hearing will be reopened.

Mr. Simpson reported that he discussed Sanctuary Pointe with several individuals from Classic but he has not received the Petition.  The District is working with Mr. Ritter, previously of Nolte, at no expense to Triview on providing some cost numbers to Classic on the infrastructure.

A meeting occurred with Ms. Green, Mr. Hunsaker and Mr. Simpson on a Memorandum of Understanding between the Town and Triview. There was discussion with Ms. Green on distribution and the thinking was to wait until after the Election to ensure any new Members would be involved.  Mr. Simpson stated he would distribute the Draft and notes to the Board.

It was reported that Mr. Simpson and Ms. Green met with Mrs. Blumenstein from THF.  They will provide costs estimates for the infrastructure and then a determination will need to be made on what are viable costs to be considered for rebate, if any.  Responding to questions, Mr. Simpson said that one of the major issues to resolve is with ADK to the east of THF common access. Ms. Green explained the alignment differences involved.  It is assumed that a Concept Plan will be forthcoming shortly.  Mr. Simpson added that THF was informed that rebates would be considered but not sales tax reductions.

Wells A4 and A8 connections require some additional information from Nolte then the bid packages will go out by the first of next month.  Well A4 will have to be utilized until WTPB is completed, therefore, we will not have it going through the Plant for all of the irrigation season.  The bids will be presented to Board for consideration.

There was a meeting on Monday with Mr. Van Truan of the Corps of Engineers and Mr. Peter Plage of US Fish & Wildlife.  The meeting lasted for three hours.  We are working for common solutions to the various issues and ownerships.  Mr. Simpson thought it was productive and they were very willing to help find solutions.  Mr. Glenn, who was also in attendance, agreed with the tenor of the meeting.  Some of the problems involve state agencies and the federal assistance will be helpful.  Mr. Simpson briefly described the relationship between Triview and the federal agencies.  Mr. Glenn said that the feds will also talk to CDOT and inquire into installing check dams to help alleviate the problem.  Mr. Glenn added that economic development concerns involving the mouse were discussed and there may be some areas where the habitat line can be reduced to allow for commercial development.

The District is working with Mr. Blevins on Copper Heights on some possible rebate program.  The project may have approximately 160 units in four phases.  Copper Heights plan will be revised.  The main advantage with this project is that it may be possible to see houses going up before the end of the year.

Mr. Simpson talked three people at Ford Motor Credit on the automobile.  A letter was submitted to them requesting some form of relief on the lease.  The last person was Mary Lou Turners, head of municipal leasing.  She was not receptive to providing any program of assistance.  She had talked to the local dealership and requested that they try and to find a replacement on the lease.

She felt the lease did not have a renewability clause.  Mr. Susemihl stated that it is a standard municipal lease form that has an annually renewable clause in it.   Ms. Green stated that it may be possible that the Town may have a need to share the vehicle through the code enforcement program.

On the WWTF Mr. Simpson said that Mrs. Hill had explained the loan status to the Board. 

The matter of Joint Meetings with the Town was raised by Julie Glenn.  Mr. Glenn suggested that after the Elections would be appropriate to hold one.  Mr. Eskridge suggested that at the May Meeting may be a good time for this.  Mr. Simpson recommended that there should be a least one work session with the new Board Members to provide some perspective.  It agreed that there needs to be a work session prior to the next Joint Meeting.

Mr. Glenn said that he was concerned about the condition of the landscaping and the streets.  There should be a repaving program and a method for the two entities to pay for implementation.  The Town sent a letter to CLC on plans for the Parkway to start the correction process.   Mr. Eskridge stated that Triview has financial issues to resolve.  It will be in the best interest of all for the District and the Town to work together on these matters.  One of the keys is to attract more commercial activity.  

Mr. Glenn added that commercial brokers are seeing a slow down because of the slump in the housing market.  Mr. Glenn suggested that an assessment of the street conditions be conducted by the Town with a rating system and generate a program for improvement.  Mr. Simpson stated he was sure one was started several years ago and he would try to locate the information.  The Overlay Program has been carried in the Budget, but there have not been sufficient funds to implement it.  Mr. Glenn stated that the situation is understood and that in order to do all that needs to be done funds have to be found.  There was discussion on other improvements needed.

Mr. Veenendaal raised the concern on over-lot grading and limiting the amount allowed prior to construction. Mr. Glenn responded that the Town is looking at modifying its requirements on how much can be graded at one time and the amount of security deposit needed to correct the problems.  Mr. Simpson pointed out that part of the issue is when grading is allowed.

Mrs. Hill noted that the backup laptop motherboard failed and the machine is being replaced.

Mr. Martin stated that he felt that everyone here has done a good job and have accomplished some major achievements.  Matters are discussed thoroughly and some of the concerns expressed in that regard are not valid.  The reason he has served is to make this a better place for everyone.

There being no further business to come before the Board and upon a motion duly made, seconded and unanimously carried, the Meeting was adjourned at 5:45 pm.

Submitted by: 

Ronald J. Simpson 

Acting Manager