RECORD OF PROCEEDINGSMinutes of the
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Attendance |
The special meeting of the Board of Directors of the Triview Metropolitan District was called and held as shown above in accordance with the applicable statutes of the State of Colorado. The following Directors, having confirmed their continued qualification to serve on the Board were in attendance: Steve Stephenson Absent: |
Call to Order |
Director Steve Stephenson noted that a quorum of the Board was present and that the Directors had confirmed their continuing qualification to serve, and therefore called the special meeting of the Board of Directors of the Triview Metropolitan District to order at approximately 4:00 pm. |
Notice and Posting |
Mr. Bishop stated that the meeting has been properly noticed and posted. |
Approval of Minutes |
The minutes of the regular meeting of January 24, 2007 were read, and upon motion duly made, seconded and unanimously carried were approved as presented. |
Financial Summary
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Mr. Bishop informed the Board that financial statements are in the process of being restructured; therefore financials will be coming at the next regular scheduled meeting. Mr. Bishop stated further that because of the new system financials will be presented with a two month lag based upon on how the postings occur in the General Ledger. Mrs. Hill presented to the Board invoices and draw requests. Upon motion duly made, seconded and carried unanimously invoices and draw requests were approved for payment. |
| Approval of Rate Resolution Number 07-02 | Mr. Bishop recommended a rate increase for the base rates on water and sewer, reminding the Board that most of the costs for the District are fixed. Mr. Bishop then presented a spread sheet depicting revenues versus expenses on water and sewer. After discussion and upon motion duly made, seconded and carried unanimously the increase in rate resolution was approved. |
| Approval of IGA Resolution Number 07-04 | Mr. Bishop presented a resolution to the Board strongly urging and recommending that TMD #’s 2 and 3 enter into an IGA with TMD for managing of the new metro districts. Upon motion duly made, seconded and carried unanimously the IGA Resolution Number 07-04 was approved. |
| Approval of Appreciation Resolution 07-05 | Upon motion duly made, seconded and carried unanimously the Appreciation Resolution Number 07-05 was approved and read into the minutes by Mr. Stephenson as follows: WHEREAS, Triview Metropolitan District is a special district located within El Paso County, Colorado, organized pursuant to Article 1 of Title 32, Colorado Revised Statutes, know as the “Special District Act’; and WHEREAS, Martha Gurnick served as a Director on the Board of Triview Metropolitan District until February 2007; and WHEREAS, during her four years of service to the Triview Metropolitan District, Martha has faithfully provided service to Triview Metropolitan District and to the residents of the District by her interest and involvement in the District as well as by her continual interest and involvement in improving services and representing the residents of Triview Metropolitan District and their interests; and WHEREAS, Martha Gurnick’s service and dedication have materially contributed to the successful operation and positive reputation of the Triview Metropolitan District; and NOW, THEREFORE, BE IT RESOLVED that the undersigned officers, on behalf of the Triview Metropolitan District of El Paso County, Colorado, hereby express their appreciation to Martha for her faithful and dedicated service and leadership. BE IT FURTHER RESOLVED that this resolution be read into the minutes of the Triview Metropolitan District and thereafter preserved as a tribute to Martha Gurnick’s service and an executed copy thereof be first read and then delivered to her. |
| Pump Stats | Mr. Bishop presented the pump stats and stated that water accountability was at 98% for the month of January 2007 and stated that accounting for backwash water has made a significant difference in accounting for our water. |
| CIP/Annexation Status | Mr. Bishop informed the Board of the CIP/Annexation status of the District through the month of February 2007. Mr. Bishop stated that entrance and exit to the Monument Ridge development is currently planned as right in and right out only. Classic has not yet signed the approved annexation agreement. |
| Sewer in Baptist Road | Phase one sewer in Baptist Road is complete. Discussion followed on phase two and when that may be started. |
| Big Wave Car Wash | Mr. Bishop informed the Board that he had met with the owner and developer over the requirements for service. Mr. Bishop noted that he expected a counter proposal from the owner in the near future. |
| New Water Tank/Expansion of Treatment Plant B | Both projects are in design and some cost estimates from Siemens have been received for the expansion of water treatment plant B. Mr. Repp informed the board that we are finalizing the price for treatment plant B and that the price of steel and polymer has shot up and the pricing is coming in at 8% above the original engineer’s estimate. Mr. Bishop informed the Board that the new water tank is to be installed on Sanctuary Point and is hopeful that if Classic does not include into the District that a tank site will be deeded to TMD any way. |
| WWTF Expansion | Mr. Bishop informed the Board that the SBR’s have been started and the equipment is out to bid. |
| Sanctuary Point | Mr. Bishop informed the Board that the Inclusion Agreement continues to be under negotiation. |
| 2008 Outlook | Mr. Bishop briefed the Board on 2008 and what it is currently reflected through the budget process. Mr. Bishop informed the Board that John Laing Homes will have their model up by July and will be selling homes in that time frame. |
| Traffic Signal at Leather Chaps | Mr. Bishop brought the Board up to date on complaints received on the functioning of the Traffic Signal. He had the operations manager sit at the signal for a week to determine if the complaints were valid. Mr. Bishop informed the Board that there is a movement to have a traffic signal installed at Gleneagle Drive and Baptist Road and that the Developers agreed to pay for one half and BRRTA will pay the other half of the installation costs. It is expected that the traffic signal will be operated and maintained by the County. |
Monument Ridge |
Mr. Bishop informed the Board on the status of the sewer and water lines that are to be installed to serve Monument Ridge and we do not have to re-route the water line. |
| Water Interconnects | Donala will interconnect with Triview at Struthers Road and when Sanctuary develops we will install an interconnect with Donala on the North East edge of Sanctuary. |
| Water Conservation Program | Triview will enforce water conservation this year as we did last year by having odds water on Monday, Wednesday and Friday with evens on Tuesday, Thursday and Saturday and no watering on Sunday. |
| Inclusion of Family of Christ Lutheran Church | Mr. Bishop brought the Board up to date on the Church’s request to be included into the District for water and sewer service. The Board indicated that the water rights under the land must be deeded to the District as a condition of inclusion. |
| Discussion of Start up of Newsletter | After discussion Mr. Bishop stated that he would take on the task of publishing a newsletter. |
| Engineer’s Report | Mr. Repp stated that the interjections he had with Mr. Bishop’s report covered his report. |
| Attorney’s Report | The Attorney had no report. |
| Public Comment | There were no members of the public present. |
| Other Business | There was no other business to come before the Board. |
| Executive Session | Upon motion duly made, seconded and unanimously carried the Board adjourned into Executive Session under § 24-6-402 (4) (f) Personnel Matters and under § 24-6-402 (4) (e) Determining positions relative to matters that may be subject to negotiations and to instruct negotiators. |
| Re-convene in Public Session | After determining that no action was taken in Executive Session and upon motion duly made, seconded and carried unanimously the Board re-convened into public session. |
Adjournment |
There being no further business to come before the Board and upon motion duly made, seconded and unanimously carried the meeting was adjourned. |
| Larry D. Bishop, Sr. Manager |
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